​​​​​​​Effective Date: April 26, 2018


eRecruiting (Applicant) Privacy Notice

Thank you for visiting our Mediabrands Worldwide, Inc. Careers website.

This Privacy Notice applies to all personal information of job applicants collected or used by Mediabrands Worldwide Inc. and the agencies that are part of Mediabrands Worldwide, Inc. (collectively “MBWW”). For a list of entities in MBWW, click here: https://www.ipgmediabrands.com/our-brands/ . This Privacy Notice explains how your information will be collected, used and shared if you submit an employment application to us through our Careers website.

Collection of Personal Information

When you apply for positions within MBWW, you will be asked to provide certain personal information, such as your name and contact information, your education and employment history, your work skills, your desired work location, and other personal information. You also will be able to upload documents such as cover letters, CVs and references.

Additionally, depending upon your location or the location of the job, we may request additional information about you (e.g., in the United States we must request gender, race and ethnicity as optional self-identification information which is used for EEO (Equal Employment Opportunity) reporting only) or there may be an opportunity for you to provide on a voluntary basis other self-identification information. 

Information We Collect by Automated Means

We may collect certain personal information by automated means, such as cookies, web beacons and web server logs. Information about these practices is available here.  

Cookies - Cookies are bits of text that are placed on your computer’s hard drive or mobile device when you visit certain websites. Cookie technology hold information a site may need to personalize a visitor’s experience. Cookies may also be used for security purposes and to gather website statistical data, such as which pages are visited, what is downloaded, and the paths taken by visitors to our website as they move from page to page. You do have control over cookies, and can refuse the use of cookies by selecting the appropriate settings on your browser. Note, however, that by not accepting or deleting the use of cookies, you may affect your website experience and you may not be able to take full advantage of all features on this Site. Most browsers will tell you how to stop accepting new cookies, how to be notified when you receive a new cookie, and how to disable existing cookies. Please consult the “Help” section of your browser for more information.

Web Beacon - Web Beacon is a small graphic image place in the code of a web page. Web beacons are used for a number of purposes, including to track traffic patterns of visitors as they navigate the site or to determine whether content was viewed. As with cookies, the information that web beacons collects is aggregated “click stream” data, and is not associated with you as an individual, unless you have chosen to communicate with us by email.

Online Tracking

We may also use third-party solutions to conduct web analytics, such as Google Analytics. Google Analytics is a web analytics service provided by Google, Inc., which uses cookies to help analyze how users use this website. The information generated by the cookie about your use of this Site (such as your IP address, the URL visited, the date and time the page was viewed) will be transmitted and stored by Google on servers in the United States. Google will use this information to monitor your use of this Site, compiling reports on website activity for website operators and providing other services related to website activity and internet usage. Google may transfer this information to third parties where required by law, or where such third parties process information on Google’s behalf. For more information about Google’s privacy policy in respect of Google Analytics, please refer to http://www.google.com/analytics/learn/privacy.html .

​​​​​​​You may opt out of Google Analytics by visiting
https://tools.google.com/dlpage/gaoptout?hl+en=GB .

​​​​​​​ This Site is not designed to respond to “do not track” signals received from browsers.

How We Use the Information We Collect

We may use the information we obtain through the Site to:

  • evaluate and assess your experience and qualifications as they relate to specific requirements for the position for which you applied, and possibly to determine whether you would be suitable for other positions within MBWW;
  • inform you of future openings in other similar positions;
  • create and manage your account;
  • respond to and communicate with you about your requests, questions and comments;
  • operate, evaluate and improve our business (including managing our communications; determining the effectiveness of our marketing and advertising; and analyzing and enhancing our services and Site);
  • perform data analyses and other processing (including research, trend analysis, financial analysis, anonymization, encryption and tokenization of personal information);
  • protect against, identify and prevent fraud and other criminal activity, claims and other liabilities; and
  • comply with and enforce applicable legal requirements, relevant industry standards and our policies.

We use the information collected online through cookies, web beacons and other automated means for purposes such as (i) recognizing your computer when you visit our Careers site, (ii) tracking you as you navigate the site, (iii) improving the Career site’s usability, (iv) analyzing use of the site, (v) managing the site, and (vi) personalizing the Career site. We also may use this information to help diagnose technical and service problems, administer our Career site, identify users of our site, and gather demographic information about our users. We use clickstream data to determine how much time users spend on web pages of our Career site, how users navigate the site, and how we may tailor our Career site to better meet the needs of our users.

Sharing of Personal Information You Provide

We may share your personal information with our affiliated agencies in the MBWW group around the world for the purpose of evaluating your experience and qualifications as they relate to specific requirements for the position and possibly to determine whether you would be suitable for other positions within MBWW. In addition, we may use your personal information for reporting purposes as may be required by law.

We may also supply your personal information to third parties who perform services on our behalf. For example, we may share your application and any additional information you provide to us with service providers such as other recruitment agencies and salary evaluators who may be working with MBWW for the purposes of evaluating candidates for employment opportunities, as well as with service providers such as Silkroad Technology Inc. and Phenom People, Inc., who help us administer this website or assist our online recruiting process (such as our internet service providers). MBWW requires these third parties to adequately safeguard your personal information and not use it for any unauthorized purpose.

In addition, if you supply references to support your employment application, we may contact these individuals to help us evaluate you for employment opportunities at MBWW. Doing so will necessarily involve a limited disclosure of your personal information to those individuals, such as your name, the fact that you have submitted an application to MBWW for employment and that you are interested in a certain type of position at MBWW. 

​​​​​​​We will not provide your personal information to third parties for those third parties’ own marketing purposes without your prior consent.

Data Transfers

We may transfer the personal information we collect about you to countries other than the country in which the information originally was collected. For example, we may transfer the information to our service providers in the United States and Canada that host the Site and our international database, and the information may be accessed by internal and external recruiters acting on our behalf, who may be located in other geographies, to inform you of future openings in similar positions. Those countries may not have the same data protection laws as the country in which you initially provided the information. By submitting your personal data, you consent to this transfer. When we transfer your information to other countries, we will protect that information as described in this Privacy Notice and in accordance with applicable law.

Links to Other Websites

Our Careers site may provide links to other websites for your convenience and information. These websites may operate independently from us. Linked sites may have their own privacy notices or policies, which we strongly encourage you to review to better understand their procedures for collecting, using and disclosing personal information. We are not responsible for the content of linked websites, any uses of these sites, or the privacy practices of these sites.

How We Protect Personal Information

We maintain administrative, technical and physical safeguards designed to protect the personal information you provide through the Site against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.

Data Retention

We will store the personal information that you send us via this website for as long as is reasonably necessary for your employment application, taking into consideration our need to answer queries or resolve problems and comply with legal requirements under applicable laws. This means that we may retain your personal information to be able to contact you should a suitable job opening occur in the future. If you do not wish to be considered for future employment opportunities, we will delete your personal information at your request. After the expiration of the retention period, your personal information will be promptly destroyed by an irrecoverable method. Applicants who are recruited for interviews or who receive employment positions within MBWW will have their information stored for longer periods, consistent with employment need and local law.

Accessing, Correcting and Deleting Information

In accordance with applicable law, you have the right to request access to your personal data and, if this data is incorrect or incomplete, the right to request rectification of the data. You also have the right to request and, if applicable, obtain erasure of your personal data or, where provided by law, you may also object, on grounds relating to particular situation, to us keeping and using your personal data to contact you for future opportunities. You have lodge a compliant with a supervisory authority, in particular in the EU country of your habitual residence, place of work or of a possible violation of the EU data protection rules. The data controller responsible for the processing of your personal data in the context of the recruitment process is Mediabrands entities for which you decide to apply for a job position. 

​​​​​​​If you have any questions about this Privacy Notice, or if you wish to revise or deactivate your candidate profile at any time, or have your personal information removed completely, you can contact us as indicated by clicking
here .

Binding Nature of this Privacy Notice

By accepting the terms of this Privacy Notice, you expressly agree and consent to the collection, transfer, processing, use or disclosure of your personal information as outlined in this Privacy Notice.